Key Dates
Event Details – due two to three weeks before event
Food & Beverage Selections – due two to three weeks before event
Preliminary Number – due ten days before event
Final Guest Count – due by noon, three business days before event
Room Rental Rates
| Room Rental | Minimum Revenue Required | ||||
| Mon-Fri | Time | Harbourview Room | Waterview Room | Harbourview Room | Waterview Room |
| 4 Hrs or less | 7am-4pm | $225 | $300 | $1,000 | $1,500 |
| All Day 8 Hrs or Less | 7am-4pm | $400 | $550 | $1,200 | $2,200 |
| 5 Hrs or Less Evening | 5pm-10pm | $275 | $350 | $1,400 | $1,800 |
Room Set Up
| Room | Size | Theatre | Classroom | U Shape | Boardroom | ½ Rounds | Cocktail | Banquet |
| Harbourview | 50×25 | 130 | 40 | 40 | 40 | 48 | 80 | 70 |
| Waterview | 125×45 | 250 | 100 | 80 | 80 | 90 | 250 | 220 |
There may be additional costs for Classroom, U Shape and Boardroom setups
Minimum Revenue Policy
All rooms have a room rental fee and food & beverage minimum spend. If the food & beverage minimum spend is not met, the difference appears as a room rental fee on the final bill. All minimums are exclusive of taxes and service charge and vary depending on the date/room being used. For more information about room rental rates and minimum spends, please contact one of our event coordinators.
Deposit Requirements
A $250 deposit is required in order to book a Corporate Event within our facility – all events without a deposit will be considered tentative until the deposit is received. Should another event/client become interested in booking a tentatively held space, the event/client holding the space will be given 48 hrs to confirm the booking with a deposit.
A $2,000 deposit is required in order to book a Celebration of Life or Social Event within our facility – all events without a deposit will be considered tentative until the deposit is received. Should another event/client become interested in booking a tentatively held space, the event/client holding the space will be given 48 hrs to confirm the booking with a deposit.
Cancellation Policy
If the event is cancelled, greater than sixty days prior to the event, the deposit is fully refundable.
If the event is cancelled within 60 days before the event, the group’s liability for liquidated damages will be as follows:
- 60 to 30 days prior: Deposit non-refundable
- 29-14 days prior: Deposit non-refundable and 25% of minimum spend requirement
- 13 to 6 days prior: Deposit non-refundable and 50% of minimum spend requirement
- 5 days to 72 hours prior: Deposit non-refundable and 100% of minimum spend requirement
- 72 hours or less: Deposit non-refundable and 100% of food ordered based on last known guest count
Vendors Sign Off Form
All vendors/Entertainment contracted by the convenor of an event are required to read and sign off on a Vendor Sign Off Form which states they understand the conditions set out by The Waterfront Event & Conference Centre in order to use the facility. Additional charges may apply for setup/ equipment use.
Service Charge Fee
The 15% Service Charge Fee on top of all food & beverage is for room set-up, including registration table, clean up of space, plus use of our state of the art A/V equipment, including; podium, microphone, background music, WiFi, LCD projector, screen, easels, wireless microphone.
Set Up & Layouts
Your event coordinator will work directly with the assigned convenor to assist in providing the best setup/floor plans in the room for a successful event. The Waterfront reserves the final say as to placement and layout in the venue based on many protocols.